School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway Hearings for Special Actions regarding Students - 4:00 p.m. REGULAR MEETING - 7:00 p.m.
February 16, 2012 Regular Meeting
Agenda Item #24


Item Title
C-23 Bid Renewals February 2012

Issue/Rationale

Issue Rationale for renewals as required per FS 287, DOE 6A-1.01 and School Board Policy

a.  Closed Circuit TV Surveillance Systems Bid #11-F-210:  Contract Period is March 18, 2012 through March 21, 2013.  This is the first renewal.

b.  Electrical Construction, Repair and Connection for Existing and/or New Construction and Relocatable Classroom County-Wide Bid #10-F-203:  Contract Period is March 16, 2012 through March 21, 2013.  This is the third renewal.

c.  Plumbing Construction, Repair and Connection for Existing and/or New Construction and Relocatable Classroom County-Wide Bid #08-F-200:  Contract Period is March 16, 2012 through March 21, 2013.  This is the final renewal.

d.  Paint Labor County-Wide Bid #10-MA-298:  Contract Period is March 16, 2012 through March 21, 2013.  This is the third renewal.

e.  Metal Door Replacement Bid #10-MA-300:  Contract Period is April 20, 2012 through April 18, 2013.  This is the third renewal.

f.  Civil Engineering Services County Wide Agreement:  Contract Period is April 21, 2012 through April 20, 2013.  This is the final renewal.

g.  Registered Surveying & Mapping Services County Wide Agreement:  Contract Period is April 23, 2012 through April 22, 2013.  This is the final renewal.



Recommended Action

Extend renewals as follows:

a.  Closed Circuit TV Surveillance Systems Bid #11-F-210 - To:

  • Miller Electric Company

b.  Electrical Construction, Repair and Connection for Existing and/or New Construction and Relocatable Classroom County-Wide Bid #10-F-203 - To:

  • Parks Electric, Inc.
  • T & M Electric, Inc
  • AEC Electrical

c.  Plumbing Construction, Repair and Connection for Existing and/or New Construction and Relocatable Classroom County-Wide Bid #08-F-200 - To:

  • W.W. Gay Mechanical Contractor
  • Hoffmann Plumbing
  • Wright Plumbing Inc.

d.  Paint Labor County-Wide Bid #10-MA-298 - To:

  • Richard Lee Painting, Inc.
  • Mister Paint & Rental
  • Rose and Barrett Paint Contractor

e.  Metal Door Replacement Bid #10-MA-300 - To:

  • Door Solutions 

f.  Civil Engineering Services County Wide Agreement - To:

  • Allyn C. Tidball, P.E. 

g.  Registered Surveying & Mapping Services County Wide Agreement - To:

  • CPH Engineers, Inc


Financial Impact

a.  Closed Circuit TV Surveillance Systems Bid #11-F-210:  Estimated $100,000.00

b.  Electrical Construction, Repair and Connection for Existing and/or New Construction and Relocatable Classroom County-Wide Bid #10-F-203:  Estimated $120,000.00

c.  Plumbing Construction, Repair and Connection for Existing and/or New Construction and Relocatable Classroom County-Wide Bid #08-F-200:  Estimated $50,000.00

d.  Paint Labor County-Wide Bid #10-MA-298:  Estimated $50,000.00

e.  Metal Door Replacement Bid #10-MA-300:  Estimated $50,000.00

f.  Civil Engineering Services County Wide Agreement:  Estimated $50,000.00

g.  Registered Surveying & Mapping Services County Wide Agreement:  Estimated $50,000.00



Submitted By

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management